Cost tracking

Hi Product Hunt Community!

Want to know how to set up an efficient cost tracking process? If you’re managing a team or running client projects, tracking costs accurately is not optional — it’s the foundation of profitability.

Here’s a simple way to do it efficiently with actiTIME:

✅ Track staff-related expenses

Assign hourly rates, overtime pay, and leave costs to each team member. Let the system calculate wages automatically based on logged hours.

✅ Separate billable vs. non-billable work

Tag tasks with billable status and rates so you know exactly what to invoice — and what’s costing you without a return.

✅ Set project budgets (and track progress)

Create budgets at the customer, project, or task level. Visual bars show progress, and warnings flag potential overruns early.

✅ Monitor profitability regularly

Run profit/loss reports to compare income vs. costs. Identify expensive tasks and optimize work for better margins.

✅ Automate overtime & absence cost tracking

Define how overtime is recorded and paid. Track sick leave, vacation, and PTO costs separately — no more manual calculations.