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What's your strategy for dealing with unexpected tasks that disrupt your productivity?
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Tumblar Kevin
I usually take a short break to clear my head, then come back and deal with it as efficiently as possible. Staying flexible is key.
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Unless it's an emergency or a unique opportunity, I try to avoid the task altogether. I've noticed that when you're managing a young team, most problems that others come to you with end up solving themselves if you don't involve yourself with them.
Love how this sounds, like it somehow 'tests' our agility in time xD.
I usually re-evaluate this new task coming, like how urgent is that. After knowing the answer, I start to re-prioritize my task, whether to put it somewhere today (basically substituting tasks if it's that urgent) or putting few days ahead (if it's not that urgent)
Strategy for Unexpected Tasks:
Assess: Quickly evaluate urgency and impact.
Prioritize: Determine if it's critical or can wait.
Delegate: If possible, assign to someone else.
Reschedule: Adjust existing tasks to accommodate new one.
Focus: Minimize distractions, complete task efficiently.
Review: Evaluate how the interruption affected workflow.
Key: Flexibility, adaptability, and time management .
I look at how much value this "urgent" task brings to our end result and evaluate based on that vs what I'm currently doing.
It's also not a problem to delegate some things to other team members but you also have to watch out because you don't want to disturb them and get them out of their focus zone.
All in all, I think it's just about looking at the bigger picture and determening the value the task brings and how important it is.
I set a timer and focus only on the new task for that period, then reassess my priorities after it's done.
It depends according to the priority, If something other than the unexpected task is priority then I will do that.
Urgent tasks can definitely disrupt your flow! What works for me is batching small urgent tasks together to knock them out quickly, then getting back to deep work. For bigger urgent things, I block focused time to crank through them before returning to my original priorities. It's all about being flexible but still protecting your core productive time. Hope this helps!