Hi there PH! 👋 My name is Frederik, the developer of Billie - the smart invoice assistant for macOS. For the last 3 months, I've been working on Billie with an amazing group of beta testers who provided me with valuable feedback. Today I'm really excited to finally share Billie with all of you! Meet Billie, the smart invoice assistant for macOS! 🙋🏼‍♂️ So why and ... what exactly does it do? That’s a great question! I’ve been freelancing for over 15 years now, and every quarter my accountant starts begging for my invoices. So my workflow went like this 1. Go through my mails looking for invoices 2. Drag the invoice to my desktop 3. Open it with Quicklook to see a) what company is it, and b) what was the invoice date 4. Press Enter to rename the file like 2023-02-12_company-name.pdf 5. Take that invoice, and drag it to my invoices folder … and all of this, for 15 years, every quarter, again and again  So I embarked on a mission to automate this entire flow.  1. Detect which company sent the invoice (of course these days … with a little bit of Machine Learning). 2. Automatically generate a filename, based on a pattern you can fully customise. 3. Execute a serie of customisable actions like ‘move to directory’, or ‘e-mail the invoice’ . 🧙🏼 Sounds easy, no? It sounds easy indeed, but invoices are a beast on its own.   Not a single invoice in the world is the same, so it takes quite some tricks to get great results! ⚙️ Does it only move files?  No, there is the concept of “Destination Groups” which let you group a series of actions to execute.  For example, you can create a group for "personal" and "work" invoices, and attach different actions to each group. A group of actions can be “move the invoice to this folder, automatically sort it in a folder based on the fiscal quarter and mail the invoice to my accountant as well”. 🤩 Sounds great, can I try it before I buy?  Yes, you can! Billie allows you to process 5 invoices per month for free, but also comes with a free 2-week trial which gives you enough time to try out all features.  If it doesn’t fit your needs, you can cancel the trial with the click of a button.  🚀 So, what’s coming up?  Watch & automatically process selected folders, potentially an iPhone app.  But it might be easier to just look at the public roadmap (https://feedback.getbillie.app/r...) and see what features are in the pipeline. You can even suggest features, if you feel something is missing and would add great value! 💙 Let me know what you think!  Billie originated as a hobby project just for myself, but due to the big amount of positive reactions on LinkedIn after demoing it, I’ve put a lot of time and effort in Billie to make it a delightful experience. I would love to hear from you, and get your thoughts on how I could improve Billie even more!  Feel free to leave a comment below or reach out via email (support@getbillie.app)! Frederik

@anna_0x Oh sorry, I misunderstood the question :) At the moment you can do the following: 1. Underneath Settings > VAT numbers, add the 2 VAT numbers of your own companies. 2. Create 2 destination groups: One for company A (move invoice to folder A) and one for company B (move invoice to folder B) When you process an invoice that Billie hasn't seen before, you can select which destination group should be executed for that specific supplier. Billie will remember it the next time it sees an invoice from this supplier and automatically select that destination group. However if you receive an invoice from a supplier that has sent an invoice to both of your companies (for example say both of your companies receive invoices from Adobe), it will select the destination group that you last used. I will fix this in an upcoming version of Billie, where you will be able to link a destination group specifically to one of your VAT numbers! Good find! Regards, Frederik

Reviews of Billie, the smart invoice assistant

Aron Halfdan

•2 reviews

Absolutely love this! I've been testing it this weekend with a bunch of invoices & receipts, it does feel magical for invoices. I would give 5 stars if receipts would be processed better, invoices work great but receipts sometimes fail. Nonetheless, thank you for this beautiful product!

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2yr ago

Nicolas Rahoens

•1 review

I've been a beta tester and this invoice automation app has made my life so much easier! It's user-friendly, customizable, and has streamlined my invoicing process. Highly recommend!

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2yr ago

Tom Hawkins

•1 review

I have been using Billie since the earliest beta versions, and I have to say it has come a very long way. At the moment it definitely speeds up my invoice organising task, with about 1 or 2 invoices not being able to be scanned on a batch of 20 documents, but with the latest version you can rename it within the app (very good improvement) The playful feel of the app, the little ticket coming from the top, is a delight to see in these days of "all apps look the same". I've contacted the developer a few times for support and he was very quick & friendly to reply. Keep up the good work, I will certainly continue to use it!

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2yr ago

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Frederik Jacques

Billie, the smart invoice assistant

Maker

📌

Anna Filou

💡 Bright idea

I love the design! And if this works as described, you're a HERO for admin workers everywhere! 😍 So if I have two companies (or rather, two VAT numbers), can Billie automatically detect which company/VAT number the invoice concerns and move it to the appropriate folder? ?makers

@anna_0x Hi Anna, thanks for your kind words! Yes, you can add multiple VAT numbers that need to be excluded if you own multiple companies. In an upcoming version you will also be able to link destination groups based on VAT number.

@frederik_jacques1 I didn't quite catch that. Can I throw a bunch of invoices at Billie and have it discern which is for which of my companies, based on the VAT number? 😊 I don't want to "exclude" any company.

@frederik_jacques1 that'll be amazing! I would really really appreciate it if you could let me know after you add that feature. 🙏

@anna_0x no problem. I will let you know when it's implemented!

Sumesh Tomar

As someone who hates doing administrative work, I'm always on the lookout for tools that can make my life easier. Billie definitely fits the bill, and I'm excited to give it a try!

Billie, the smart invoice assistant

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Reviews of Billie, the smart invoice assistant